Who’s Behind MADN

Mosaic Arabic Dance Network is a non-profit organisation and its officers all fulfil their obligations as volunteers, giving freely of their time to help promote our dance.

Here are the current officers and a description of their roles and responsibilities:

Chairman

Rosemary Le Fevre

Committee Meetings and AGM

  1. To call meetings, organising date, place and time.
  2. To prepare agendas for AGMs ( with report) and Committee Meetings, and circulate to MADN Membership and Committee Members respectively.
  3. To chair meetings
  4. To ensure the Minutes Secretary takes true minutes and circulates.
  5. To prepared the Annual Report and present to the membership.

As Co-ordinator

  1. To co-ordinate all systems, ensuring the smooth running of MADN as a whole and adhering to the aims, objectives, procedures and guidelines set out the in policy packaged. The systems include: elections, membership, accounts, magazine, events, insurance, licensing, information.
  2. This may involve:- Giving support to officers/co-ordinators, either practical or moral- Acting as the ‘nerve centre’ to MADN, having an awareness of current issues- offering vision to the Committee- decision making: referring all major decisions to the Committee – but if necessary, on rare occasions, making an executive decision in consultation with one other concerned office, and if funds are involved, the Treasurer.

As Figurehead

  1. May be requested to write references and make welcoming addresses etc., at events.

Treasurer

Mary Daniels

Job Description

  1. To keep the accounts of MADN in good order.
  2. To keep adequate records of all financial transactions and retain those records for future reference.
  3. To prepare annual accounts, for publication in the Annual Report and for the AGM.
  4. To prepared financial reports for Committee Meetings.
  5. To provide accounting support to the various Co-ordinators and Teams.
  6. To advise on future subscription levels and spending.

Responsibilities

  1. To make sure that there is an appropriate signatory to MADN’s bank account.
  2. To make sure that the Bank corresponds with the Treasurer directly, and the Bank’s records are kept up to date.
  3. To record all financial transactions in the Cash book, providing sufficient detail to identify the nature of the payment or receipt.
  4. To record all financial transactions in the Bank Reconciliation book, and to reconcile with the monthly bank statement.
  5. To ensure that all payments are done in accordance with the MADN’s expenses policy, and are supported by receipts, bills, expense claim forms or other documentation, for future reference.
  6. To prepared, if necessary, financial breakdowns and reports for Co-ordinators & Teams.
  7. To provide financial forecasts, in respect of membership subscriptions (for presentation to the AGM), specific events and specific financial projects (upon request).
  8. To have accounts accepted and signed annually by a qualified person

Membership Secretary

Post Currently being run by Aileen and Fiona

Job Description

  1. To follow MADN policies (for example, in acceptance of members).
  2. New members: enter application details on computer and send out the following: membership card, receipt, Chairman’s letter and Magazine.
  3. Renewals – Send out reminders, make any amendments required to renewal notice for Magerzine. Send out final reminder when next magazine is ready to last year’s members.
  4. Processing will include: Entering membership details into a computer database, producing membership cards and receipts.
  5. Membership List – The MADN Membership List shall be used solely for Mosaic internal purposes and shall not be disclosed in any way for non-MADN purposes. In the event of doubt, the question shall be decided by the full committee.
  6. Magazine – Produce labels as required for Mailing purposes of Magazine, Insurance and any other required correspondence.
  7. Deal with all enquiries regarding membership and forward any other correspondence/requests to appropriate person.
  8. Report to Chairman and Committee at meetings. Report to the Membership annually at the AGM

Minutes Secretary

Heather Sanderson

Job Description

  1. To make an accurate record of proceedings in the minutes book at each committee meeting and AGM
  2. To type and circulate the minutes of committee meetings to committee members, with action, deadline and person responsible highlighted, within 2-3 weeks of the meeting if practical. To make AGM minutes available at the subsequent AGM
  3. To type and circulate the agenda if required.

Magazine Editor

Liz Newman

Job Description and Responsibilities

  1. To liaise with Treasurer on cost.
  2. To liaise with Chairman, Treasurer, Membership Secretary and other co-ordinators to ensure they have a ‘voice.’
  3. To plan and co-ordinate the publication of three magazines per year.
  4. To co-ordinate the magazine team – delegating as appropriate and necessary. The team may consist of editor, news and reviews editor, advertisements secretary, diary secretary, network news co-ordinator.
  5. To receive contributions from members; to select and edit appropriately items for printing.
  6. To solicit articles, features, reviews, ads etc., from members, publications and other sources.
  7. To send out schedules to magazine team one month before deadline.
  8. To collate all contributions from team.
  9. To arrange printing and mailing out of magazine according to schedule.
  10. To report to Chairman and Committee on the production of the magazine.
  11. To ensure aims and objectives of MADN are followed in publication of all items.

Events Co-ordinators & Team

Vacant

Job Description and Responsibilities

  1. Organize and run MADN events safely and smoothly. Events may include performances, workshops, festivals, talks, haflahs and other event which will promote Arabic dance.
  2. Be responsible for organising above events according to membership interests.
  3. Form relationships with venues which have been inspected for suitability of MADN events in accordance with safety policies.
  4. Arrange for a Safety Monitor at each event to ensure all guidelines are met. The Safety Monitor will use the Safety Checklists to facilitate compliance with the Safety Policy, and report back to the Events Co-ordinator.
  5. Ensure that the Safety Checklists for events are kept up to date, and that Committee members are reminded of Safety Monitor duties at occasional committee meetings.
  6. Have an impact on membership and dance community outside MADN.
  7. Provide social forums to strengthen relationships between MADN members.
  8. Raise enough funds to balance the ‘events’ budget or possibly make an overall profit.
  9. Report to Committee and follow MADN aims and objectives.
  10. As soon as event dates are set, inform the Information Officers (for no-clash calendar), and advertise in the magazine (half or full page, plus Dance Diary and Back Cover).

Insurance Co-ordinator

Zara Key

Job Description and Responsibilities

  1. Liaise with broker regarding any changes in policy and cost of premium on renewal.
  2. Co-ordinate Team activities which include: defining acceptance policy, specifying conditions of insurance, considering special applications and arranging the safety day programme.
  3. Produce revised documentation.
  4. Send out information leaflet and application forms.
  5. Keep accurate records of all transactions (telephone & written).
  6. Send out reminders in October.
  7. Send out receipts and revised documentation to those renewing policy.
  8. Answer enquiries.
  9. Organize one ‘Safety Day’ per year (with the help of the Events Team).
  10. Keep insurance broker updated on current members insured.
  11. Report updates to Chairman and Committee at meetings.
  12. Ensure MADN policies are followed.

Advertising

Liz Newman

Job Description and Responsibilities

Web Mistress

Fiona Sperryn

Job Description and Responsibilities

  1. Ensure site reflects MADN’s aims and objectives whilst adhering to its policies.
  2. Ensure information on site is accurate and updated as appropriate.
  3. Ensure site conforms to any appropriate legislation e.g. copyright.
  4. Ensure all links are working.